Item Records for Parts of Incomplete Volumes of Monographic Sets

When fascicules or other parts of incomplete volumes of monographic sets are received Acquisitions will create an item record and add the in process Item Process Status code. Cataloging staff should update contents as appropriate and remove the Item Process Status code. The system assigned barcode should not be replaced.

When the first fascicule is processed in Aleph by Cataloging, item records with system assigned barcodes should be created for any other fascicules associated with incomplete volumes.

Enumeration/Chronology and Midspine Information

In NOTIS we used Enum/Chron in the item record to indicate the primary or first level of enumeration or chronolgy for multi-part works; we used the Midspine to indicate the secondary level.

In Aleph use Description in the General Information 1 item display to record the same information formerly recorded in NOTIS Enum/Chron. Information added to this field will display in both the GUI and the OPAC.

In order for the NOTIS midspine information to be displayed in the GUI enter it in the Enum Level 1 of the General Information (1) item display. In order for the information entered in Enum Level 1 to display in the OPAC the information must also be displayed in the OPAC Note field of the General Information 2 item display. In some instances we may not want information in Enum Level 1 to display in the OPAC. Note that information entered in Enum Level 1 of the General Information (1) item display automatically displays in Enum Level 1 of the Serials Levels item display.

At this time do not use any of the other serial level fields in item records.

Examples

Monographic set
NOTIS
Enum/Chron: Bd.2

Aleph
Description: Bd.2

Periodical-entire volume is bound together
NOTIS
Enum/Chron: v.5
Midspine: 1950

Aleph
Description: v.5
Enum Level 1: 1950
OPAC note: 1950

Periodical-volume is bound by months
NOTIS
Enum/Chron: v. 100 July-Sept.
Midspine: 1950

Aleph
Description: v. 100 July-Sept.
Enum level 1: 1950
OPAC note: 1950

Periodical-volume is bound by pages
NOTIS
Enum/Chron: v.52 pgs.321-end
Midspine: 1989:July-Dec.

Aleph
Description: v.52 pgs.321-end
Enum level1: 1989:July-Dec.
OPAC note: 1989:July-Dec.

Serial when primary level is volume number
NOTIS
Enum/Chron: v.23
Midspine: 1945

Aleph
Description: v.23
Enum level 1: 1945
OPAC note: 1945

Serial issued with multiple volumes within a year
NOTIS
Enum/Chron: 1999: v.1

Aleph:
Description: 1999:v.1

Set or serial within a series
NOTIS:
Enum/Chron: Bd. 12 (vol. number of series)
Midspine: v.1 (vol. number of set within series)

Aleph
Description: Bd. 12
Enum level 1: v.1
OPAC note: v.1

Serial issued in editions
NOTIS
Enum/chron: 1996
Midspine: 29th

Aleph
Description: Bd. 12
Enum level 1: 29th
OPAC note: do not use